Accounts Payable InternJob Description
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Job Description Sample
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Job Title: Accounts Payable Intern
Location: Conway, AR / Raleigh, NC / Hybrid
Type: Internship (20-40 hours/week)
About the Role:
We're seeking a detail-oriented Accounts Payable Intern to join our finance team. You'll process invoices, verify payments, and support accounting operations while gaining hands-on experience in corporate finance.
Key Responsibilities:
- Process vendor invoices and sub-consultant payment requests
- Review expense reports for policy compliance
- Verify payment information and vendor setup accuracy
- Prepare journal entries and maintain accounting records
- Reconcile accounts payable and vendor statements
- Follow up on missing receipts and documentation
- Assist with month-end closing activities
- Support general accounting operations and special projects
Perks:
- Hands-on corporate finance experience
- Mentorship from accounting professionals
- Flexible scheduling around classes
- Competitive hourly compensation
Accounts Payable Intern Responsibilities
Hiring a accounts payable intern? Here's what you can expect them to handle:
- Process and verify vendor invoices for accuracy and approvals
- Review expense reports ensuring compliance with company policies
- Maintain accounts payable records and filing systems
- Prepare general journal entries and account reconciliations
- Verify sales and use tax on invoices
- Follow up with employees on expense report issues
- Support month-end closing and audit preparation activities
- Assist with special projects and process improvement initiatives
Qualifications to Be a Accounts Payable Intern
Here's what a solid candidate typically brings to the table:
Currently enrolled in Accounting or Finance degree programMinimum 2.5 GPA in accounting courseworkBasic understanding of accounting principles and proceduresProficiency in Microsoft Excel and OutlookStrong attention to detail and accuracyAccounts Payable Intern Prerequisites
Before you even think of hiring, make sure your candidates have:
Ability to work 20-40 hours per weekPermanent residency within service area (if applicable)U.S. work authorization requiredStrong organizational and time management abilitiesProfessional communication skills in EnglishAccounts Payable Intern Hard Skills
The “must-haves” on every recruiter's checklist:
Accounting Software: QuickBooks, SAP, OracleMicrosoft Office: Excel (pivot tables, VLOOKUP), OutlookData Entry: 10-key calculator, typing accuracyERP Systems: Basic navigation and data inputExpense Management: Concur, ExpensifyDocument Management: Adobe Acrobat, scanning systemsSpreadsheet Analysis: Formulas, data validationGeneral Ledger: Basic posting and reconciliationAccounts Payable Intern Soft Skills
Tech skills get them in the door—soft skills help them stick around.
Attention to detail and accuracyStrong analytical and problem-solving abilitiesEffective written and verbal communicationTime management and prioritizationProfessional demeanor and discretionTeam collaboration and cooperationAdaptability to changing prioritiesEthical judgment and integrityAccounts Payable Intern Compensation Package
Intern
$18.0k – $25.0k/month
Description
Additional housing support
Frequently Asked QuestionsAbout Accounts Payable Intern Hiring
An Accounts Payable Intern is a temporary, learning-focused position for students with limited hours (20-40/week) and no benefits. An AP Clerk is a full-time permanent role with complete responsibilities, benefits, and higher expectations for independent work and productivity.
Yes, most AP internships require only enrollment in an accounting program and basic Excel skills. The role is designed for learning, so prior AP experience isn't necessary. Look for strong attention to detail, willingness to learn, and basic understanding of accounting principles from coursework.
Prioritize Excel proficiency and attention to detail over advanced accounting theory. AP work involves repetitive data entry, formula usage, and reconciliation tasks that require strong Excel skills. Basic accounting principles can be taught on the job, but Excel competency is immediately necessary.
Give candidates a practical Excel test with sample invoices to review for errors, or ask them to identify missing information on mock expense reports. This reveals their attention to detail, Excel skills, and ability to spot discrepancies—core AP competencies that matter more than theoretical knowledge.
Watch for poor attention to detail during the application process (typos, missing documents), inability to commit to minimum required hours, or lack of basic Excel knowledge. Also be cautious if candidates can't explain basic accounting concepts from their coursework or show no genuine interest in finance careers.
Tools and Programs Accounts Payable Intern Use
Here's what their digital toolbox might look like:
Accounting Software
QuickBooks•SAP
Microsoft Office
Excel•Outlook
ERP Systems
Oracle•NetSuite
Expense Tools
Concur•Expensify
Payment Systems
ACH processing platforms
Document Management
Adobe Acrobat•DocuSign
Collaboration
Microsoft Teams•Slack
Data Entry
10-key calculators
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