Accounts Payable LeadJob Description
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Job Description Sample
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Job Title: Accounts Payable Lead
Location: Minneapolis, MN / Toronto, ON (Hybrid)
Type: Full-time
About the Role:
We're seeking an experienced Accounts Payable Lead to manage our AMER region AP operations. You'll oversee invoice processing, vendor relationships, and payment workflows while leading cross-functional projects to enhance efficiency and accuracy.
Key Responsibilities:
- Oversee timely processing of vendor invoices and payments
- Manage AP shared inbox and delegate workflow tasks
- Maintain vendor records and ensure data accuracy
- Administer corporate credit card program and compliance reviews
- Prepare 1099s and manage year-end tax reporting
- Lead process improvement initiatives across AP systems
- Reconcile accounts and resolve payment discrepancies
- Coordinate with cross-functional teams on AP matters
Perks:
- Competitive salary and performance bonuses
- Comprehensive health and dental benefits
- Hybrid work flexibility
- Professional development opportunities
- 401(k) matching program
Accounts Payable Lead Responsibilities
Hiring a accounts payable lead? Here's what you can expect them to handle:
- Process vendor invoices, expense reports, and payment disbursements accurately
- Serve as primary contact for AP inquiries and inbox management
- Manage corporate credit card program including activations and compliance
- Maintain and update vendor master data records regularly
- Prepare annual 1099 forms for IRS filing requirements
- Reconcile AP accounts and resolve discrepancies with vendors
- Lead cross-functional projects to improve AP efficiency and controls
- Monitor payment workflows and ensure timely vendor payments
Qualifications to Be a Accounts Payable Lead
Here's what a solid candidate typically brings to the table:
Bachelor's degree in Accounting, Finance, or related field5+ years of accounts payable or accounting experience2+ years in a lead or supervisory AP roleAdvanced proficiency in Microsoft Excel and reconciliation techniquesStrong knowledge of GAAP and accounts payable principlesAccounts Payable Lead Prerequisites
Before you even think of hiring, make sure your candidates have:
Experience with ERP systems and AP automation toolsProven track record of process improvement initiativesExcellent organizational skills and attention to detailAbility to manage multiple priorities across geographiesStrong communication skills for vendor and stakeholder interactionsAccounts Payable Lead Hard Skills
The “must-haves” on every recruiter's checklist:
ERP Systems: SAP, Oracle, NetSuiteAP Automation: Tipalti, HighRadius, AvidXchangeAccounting Software: QuickBooks, Xero, SageMicrosoft Office: Excel (pivot tables, VLOOKUP), OutlookPayment Platforms: Bill.com, PayPal, virtual card systemsData Analysis: Advanced Excel, basic SQL queriesDocument Management: SharePoint, DocuSign, Adobe AcrobatCompliance Tools: 1099 reporting software, tax filing systemsAccounts Payable Lead Soft Skills
Tech skills get them in the door—soft skills help them stick around.
Attention to detail and accuracy in financial processingStrong organizational and time management abilitiesEffective communication with vendors and internal teamsProblem-solving and analytical thinking capabilitiesAdaptability to changing processes and technologiesCollaborative team player with leadership qualitiesDependability and ability to meet strict deadlinesConflict resolution and negotiation skills with vendorsAccounts Payable Lead Salary by Experience Level
Entry Level (0-2 Years)
$50k – $65k
Common Titles
Junior Accounts Payable Lead, Associate Accounts Payable Lead
Mid Level (2-5 Years)
$65k – $85k
Common Titles
Accounts Payable Lead, Accounts Payable Lead II
Senior Level (5+ Years)
$85k – $110k
Common Titles
Senior Accounts Payable Lead, Lead Accounts Payable Lead
Frequently Asked QuestionsAbout Accounts Payable Lead Hiring
An AP Lead typically handles operational oversight without direct reports, serving as a senior specialist and project leader. An AP Manager has formal supervisory responsibilities, manages team members, and focuses more on strategic planning and departmental budgets.
Yes, if the candidate has 7+ years of progressive AP experience and relevant certifications like CAP (Certified Accounts Payable Professional). Practical experience with complex AP operations and system implementations can substitute for formal education in many cases.
Prioritize technical AP expertise first—strong reconciliation, system knowledge, and process understanding are essential. Leadership abilities matter but can be developed, whereas technical gaps create immediate operational risks and compliance issues.
Present a case study involving invoice discrepancies, vendor disputes, or month-end close challenges. Ask them to walk through their resolution process, including system steps, stakeholder communication, and documentation requirements to assess practical problem-solving skills.
Watch for candidates who can't explain reconciliation processes, lack experience with AP automation tools, or show poor attention to detail in their application materials. Inability to discuss process improvements or compliance requirements also signals potential issues.
Tools and Programs Accounts Payable Lead Use
Here's what their digital toolbox might look like:
ERP Platforms
SAP•Oracle Financials
AP Automation
Tipalti•Coupa
Payment Systems
Bill.com•AvidXchange
Spreadsheets
Microsoft Excel•Google Sheets
Communication
Outlook•Slack
Document Management
SharePoint•DocuSign
Credit Card Management
Concur•Expensify
Reporting Tools
Power BI•Tableau
Job Description Examples
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