Accounts Receivable ClerkJob Description
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Job Title: Accounts Receivable Clerk
Location: [City, State/Remote/Hybrid]
Type: Full-time
About the Role:
We're seeking a detail-oriented Accounts Receivable Clerk to manage payment processing and maintain accurate financial records. You'll handle invoicing, reconcile accounts, and ensure timely collections while supporting our finance team's daily operations.
Key Responsibilities:
- Generate and distribute customer invoices accurately and promptly
- Process incoming payments via checks, ACH, and wire transfers
- Monitor accounts for overdue payments and initiate collections
- Reconcile customer accounts and resolve billing discrepancies
- Maintain organized customer files including invoices and payment records
- Communicate with clients regarding outstanding balances professionally
- Prepare accounts receivable reports for management review
- Support month-end closing and financial reconciliation processes
Perks:
- Competitive salary and benefits package
- Professional development opportunities
- Flexible work arrangements
- Collaborative team environment
Accounts Receivable Clerk Responsibilities
Hiring a accounts receivable clerk? Here's what you can expect them to handle:
- Prepare and send customer invoices in timely manner
- Process payments and apply to appropriate customer accounts
- Monitor payment schedules and follow up on overdue accounts
- Reconcile accounts receivable ledger to ensure accuracy
- Investigate and resolve billing issues and payment discrepancies
- Maintain accurate customer files and transaction documentation
- Generate financial reports on receivables and collections status
- Communicate with clients regarding account balances and payment plans
Qualifications to Be a Accounts Receivable Clerk
Here's what a solid candidate typically brings to the table:
High school diploma or equivalent required1-2 years accounts receivable or bookkeeping experienceProficiency in accounting software and MS Office SuiteStrong understanding of basic accounting principlesExcellent data entry skills with high accuracyAccounts Receivable Clerk Prerequisites
Before you even think of hiring, make sure your candidates have:
Strong attention to detail and organizational abilitiesEffective written and verbal communication skillsAbility to handle confidential financial information professionallyCustomer service orientation with problem-solving skillsAbility to work under pressure and meet deadlinesAccounts Receivable Clerk Hard Skills
The “must-haves” on every recruiter's checklist:
Accounting Software: QuickBooks, SAP, OracleSpreadsheet Tools: Microsoft Excel, Google SheetsPayment Processing: ACH, wire transfers, credit card systemsERP Systems: NetSuite, Microsoft DynamicsData Entry: 10-key calculator, typing proficiencyDocument Management: Adobe Acrobat, electronic filing systemsBilling Systems: Invoice generation and tracking softwareFinancial Reporting: AR aging reports, reconciliation toolsAccounts Receivable Clerk Soft Skills
Tech skills get them in the door—soft skills help them stick around.
Exceptional attention to detail and accuracyStrong organizational and time management abilitiesProfessional communication and interpersonal skillsCustomer service focused with diplomatic approachProblem-solving and analytical thinking capabilitiesTeam collaboration and cross-functional coordinationAdaptability to changing priorities and deadlinesIntegrity and confidentiality in handling financial dataAccounts Receivable Clerk Salary by Experience Level
Entry Level (0-2 Years)
$38k – $48k
Common Titles
Junior Accounts Receivable Clerk, Associate Accounts Receivable Clerk
Mid Level (2-5 Years)
$44k – $58k
Common Titles
Accounts Receivable Clerk, Accounts Receivable Clerk II
Senior Level (5+ Years)
$55k – $72k
Common Titles
Senior Accounts Receivable Clerk, Lead Accounts Receivable Clerk
Frequently Asked QuestionsAbout Accounts Receivable Clerk Hiring
A Clerk handles routine tasks like data entry, invoice processing, and basic reconciliation. A Specialist manages more complex responsibilities including collections strategy, dispute resolution, and financial analysis. Specialists typically require more experience and handle higher-value accounts with greater autonomy.
Yes, if they have strong data entry skills, attention to detail, and customer service experience. Candidates from administrative, banking, or retail backgrounds can transition successfully with on-the-job training. However, basic understanding of accounting principles significantly reduces training time and improves accuracy.
Balance both, but prioritize based on your company's needs. If collections are challenging, emphasize communication and negotiation skills. For high-volume transaction environments, focus on technical proficiency and accuracy. The ideal candidate combines both skill sets effectively.
Provide a practical exercise with sample invoices, payment records, and discrepancies to reconcile. Test their Excel skills with basic formulas and pivot tables. Include a role-play scenario where they must professionally address a customer with an overdue payment.
Watch for poor attention to detail, inability to explain basic accounting concepts, or lack of customer service orientation. Candidates who can't demonstrate proficiency with spreadsheets or show impatience with repetitive tasks may struggle. Inconsistent work history in financial roles also warrants careful consideration.
Tools and Programs Accounts Receivable Clerk Use
Here's what their digital toolbox might look like:
Accounting Platforms
QuickBooks•Xero
ERP Systems
SAP•Oracle NetSuite
Spreadsheets
Excel•Google Sheets
Payment Processing
Stripe•PayPal
CRM Software
Salesforce•HubSpot
Document Management
DocuSign•Adobe Acrobat
Communication
Microsoft Outlook•Slack
Reporting Tools
Power BI•Tableau
Job Description Examples
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