Administration Clerk InternJob Description
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Job Description Sample
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Job Title: Administration Clerk Intern
Location: Columbia Heights, MN / Remote / Hybrid
Type: Temporary / Internship
About the Role:
We're seeking a motivated Administration Clerk Intern to support our Administration Department with clerical tasks and special projects. You'll gain hands-on experience in office operations, record management, and professional communication while working under the guidance of experienced staff.
Key Responsibilities:
- Process incoming correspondence and maintain filing systems
- Assist with document scanning and data entry tasks
- Support record retention and database management activities
- Create social media content for community engagement
- Answer phone calls and respond to inquiries professionally
- Schedule appointments and maintain calendar systems
- Prepare documents and presentations as needed
- Perform general office duties and administrative support
Perks:
- Flexible scheduling for students
- Professional development opportunities
- Hands-on administrative experience
- Mentorship from experienced staff
Administration Clerk Intern Responsibilities
Hiring a administration clerk intern? Here's what you can expect them to handle:
- Process and organize incoming correspondence and documents
- Perform data entry and maintain accurate digital records
- Assist with filing, scanning, and document management
- Support social media content creation and community engagement
- Answer phones and direct inquiries to appropriate departments
- Schedule meetings and coordinate calendar appointments
- Prepare reports, presentations, and administrative materials
- Provide general clerical support for special projects
Qualifications to Be a Administration Clerk Intern
Here's what a solid candidate typically brings to the table:
Currently enrolled in undergraduate program or recent graduateBasic computer proficiency with Microsoft Office SuiteStrong written and verbal communication abilitiesDemonstrated organizational and time management skillsAbility to perform detailed and accurate workAdministration Clerk Intern Prerequisites
Before you even think of hiring, make sure your candidates have:
Professional demeanor and customer service orientationWillingness to learn and take directionReliable attendance and punctualityAbility to handle confidential information appropriatelyBasic understanding of office procedures and protocolsAdministration Clerk Intern Hard Skills
The “must-haves” on every recruiter's checklist:
Office Software: Microsoft Word, Excel, PowerPoint, OutlookData Entry: Typing proficiency, database systems, CRM toolsDocument Management: Scanning software, digital filing systemsCommunication Tools: Email platforms, phone systems, video conferencingSocial Media: Content creation, basic graphic design toolsCalendar Management: Scheduling software, appointment coordination toolsRecord Keeping: Document tracking, archive management systemsBasic Technology: Printers, copiers, office equipment operationAdministration Clerk Intern Soft Skills
Tech skills get them in the door—soft skills help them stick around.
Strong attention to detail and accuracyEffective written and verbal communicationTime management and prioritization abilitiesProfessional interpersonal and customer service skillsAdaptability and willingness to learnProblem-solving and critical thinkingTeamwork and collaboration capabilitiesDependability and strong work ethicAdministration Clerk Intern Compensation Package
Entry (Intern)
$28.0k – $33.0k/month
Description
Additional housing support
Hourly Rate
$14/hr – $16/hr
Description
Base hourly rate for internship positions
Administrative Clerk
$30.8k – $50.5k/month
Description
Additional housing support
Frequently Asked QuestionsAbout Administration Clerk Intern Hiring
Administration Clerk Interns focus primarily on clerical tasks like filing, data entry, and basic office support, while Administrative Assistant Interns handle more complex responsibilities including calendar management, meeting coordination, and executive support. Clerk interns typically require less prior experience and work under closer supervision.
Yes, most Administration Clerk Intern positions are designed for students or entry-level candidates with no prior experience. Focus on evaluating basic computer skills, communication abilities, attention to detail, and willingness to learn rather than previous work history.
For intern positions, prioritize soft skills like communication, reliability, and eagerness to learn over technical proficiency. Basic computer skills are essential, but most technical abilities can be taught on the job. Strong interpersonal skills and work ethic are harder to develop quickly.
Conduct practical assessments including typing tests, basic Excel exercises, proofreading samples, or mock phone call scenarios. Ask candidates to organize a messy file system or prioritize a list of competing tasks to evaluate organizational thinking and problem-solving approaches.
Watch for poor communication during interviews, inability to follow basic instructions, lack of attention to detail in application materials, or unreliable scheduling availability. Candidates who seem disinterested in learning or resistant to feedback may struggle in supportive intern roles requiring guidance.
Tools and Programs Administration Clerk Intern Use
Here's what their digital toolbox might look like:
Office Suites
Microsoft Office 365•Google Workspace
Communication
Slack•Microsoft Teams
Scheduling
Outlook Calendar•Google Calendar
Document Management
SharePoint•Dropbox
Data Entry
Excel•Access databases
Social Media
Canva•Hootsuite
Project Management
Trello•Asana
File Sharing
OneDrive•Google Drive
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