Administration ClerkJob Description
Everything recruiters need to write, post, and fill a administration clerk role—fast.
Job Description Sample
Need a clear, ready-to-use job description? Copy, paste, and hire faster.
Job Title: Administration Clerk
Location: [City, State/Remote/Hybrid]
Type: Full-time
About the Role:
We're seeking a detail-oriented Administration Clerk to support our daily operations. You'll manage records, coordinate communications, and ensure efficient office workflows while serving as a key point of contact.
Key Responsibilities:
- Maintain and update organizational records and databases
- Schedule appointments and manage calendars for team members
- Answer phone calls and respond to email inquiries
- Coordinate communication between departments and external contacts
- Process and distribute incoming and outgoing mail
- Prepare documents, reports, and correspondence as needed
- Manage office supplies inventory and place orders
- Assist with event planning and meeting coordination
Perks:
- Comprehensive health insurance coverage
- Paid time off and holidays
- Professional development opportunities
- Flexible work arrangements
Administration Clerk Responsibilities
Hiring a administration clerk? Here's what you can expect them to handle:
- Maintain accurate filing systems and organizational records
- Schedule appointments and coordinate meeting logistics
- Answer phones and direct inquiries to appropriate personnel
- Process incoming and outgoing correspondence and mail
- Prepare documents, reports, and presentations as required
- Coordinate communication between departments and external stakeholders
- Monitor office supplies and manage inventory replenishment
- Support event planning and administrative project execution
Qualifications to Be a Administration Clerk
Here's what a solid candidate typically brings to the table:
High school diploma or GED equivalent required2+ years of clerical or administrative experienceProficiency in Microsoft Office Suite applicationsStrong written and verbal communication abilitiesExcellent organizational and time management skillsAdministration Clerk Prerequisites
Before you even think of hiring, make sure your candidates have:
Ability to multitask and prioritize competing demandsAttention to detail and accuracy in documentationProfessional demeanor and customer service orientationReliable attendance and punctuality recordAbility to work independently and collaborativelyAdministration Clerk Hard Skills
The “must-haves” on every recruiter's checklist:
Office Software: Microsoft Office, Google WorkspaceDatabase Management: Data entry, record maintenance systemsEmail Platforms: Outlook, Gmail, calendar management toolsDocument Processing: Word processing, spreadsheet creationFiling Systems: Digital and physical record organizationOffice Equipment: Printers, scanners, fax machines, copiersScheduling Tools: Calendar software, appointment booking systemsCommunication Platforms: Phone systems, video conferencing toolsAdministration Clerk Soft Skills
Tech skills get them in the door—soft skills help them stick around.
Strong verbal and written communication abilitiesExcellent organizational and time management capabilitiesProfessional customer service and interpersonal skillsAdaptability to changing priorities and situationsProblem-solving and critical thinking mindsetTeam collaboration and coordination abilitiesAttention to detail and accuracy focusProactive and self-motivated work approachAdministration Clerk Salary by Experience Level
Entry Level (0-2 Years)
$28k – $38k
Common Titles
Junior Administration Clerk, Associate Administration Clerk
Mid Level (2-5 Years)
$35k – $48k
Common Titles
Administration Clerk, Administration Clerk II
Senior Level (5+ Years)
$45k – $62k
Common Titles
Senior Administration Clerk, Lead Administration Clerk
Frequently Asked QuestionsAbout Administration Clerk Hiring
Administration Clerks focus primarily on routine clerical tasks like filing, data entry, and basic correspondence. Administrative Assistants typically handle more complex responsibilities including executive support, project coordination, and decision-making authority. The distinction often depends on organizational structure and seniority level.
Yes, candidates with strong organizational skills and technical proficiency can succeed with on-the-job training. Look for transferable skills from retail, hospitality, or customer service roles. Consider entry-level candidates who demonstrate attention to detail and willingness to learn office procedures.
Prioritize soft skills like communication and organization, as technical skills can be taught quickly. Most office software requires minimal training for basic proficiency. Strong interpersonal abilities and reliability are harder to develop and more critical for long-term success.
Use practical assessments like timed typing tests, data entry exercises, or mock phone scenarios. Ask candidates to organize a messy file system or prioritize a list of competing tasks. These hands-on evaluations reveal actual capabilities better than traditional interview questions.
Watch for poor communication during the interview process, inability to provide specific examples of organizational skills, or lack of basic computer literacy. Frequent job changes without clear progression or defensive responses about attention to detail are concerning signs.
Tools and Programs Administration Clerk Use
Here's what their digital toolbox might look like:
Office Suites
Microsoft 365•Google Workspace
Email Clients
Outlook•Gmail
Scheduling Software
Calendly•Microsoft Bookings
Document Management
SharePoint•Dropbox
Communication Tools
Zoom•Microsoft Teams
Database Systems
Access•Excel
Project Management
Trello•Asana
CRM Platforms
Salesforce•HubSpot
Job Description Examples
.NET Architect.NET DeveloperAccountantAccounting ManagerAccounts AssistantAccounts Payable ClerkAccounts Payable InternAccounts Payable LeadAccounts Payable ManagerAccounts Payable SpecialistAccounts Payable SupervisorAccounts Receivable ClerkAccounts Receivable LeadAccounts Receivable ManagerAccounts Receivable SpecialistAccounts Receivable SupervisorAdministration ClerkAI/ML EngineerAI/ML InternAndroid ArchitectAndroid DeveloperAndroid Developer InternAngular DeveloperAngular Developer InternApp ArchitectApp DeveloperApp Developer InternApp Development ManagerAssistant AccountantAssistant Brand ManagerAssistant Communications ManagerAssistant Community ManagerAssistant Ecommerce ManagerAssistant Events ManagerAssistant PR ManagerAssociate Brand ManagerAssociate Communications ManagerAssociate Ecommerce ManagerAssociate Events ManagerAssociate Product ManagerAttendance OfficerAudit AssociateAudit InternAudit Manager
.NET Architect.NET DeveloperAccountantAccounting ManagerAccounts AssistantAccounts Payable ClerkAccounts Payable InternAccounts Payable LeadAccounts Payable ManagerAccounts Payable SpecialistAccounts Payable Supervisor
Accounts Receivable ClerkAccounts Receivable LeadAccounts Receivable ManagerAccounts Receivable SpecialistAccounts Receivable SupervisorAdministration ClerkAI/ML EngineerAI/ML InternAndroid ArchitectAndroid DeveloperAndroid Developer Intern
1of12
...
Page 1 of 12 • Showing 1-44 of 487 job titlesShowing 1-44 of 487 titles
Related Articles
