Executive AssistantJob Description
Everything recruiters need to write, post, and fill a executive assistant role—fast.
Job Description Sample
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Job Title: Executive Assistant
Location: [City, State/Remote/Hybrid]
Type: Full-time
About the Role:
We're seeking a proactive Executive Assistant to support our C-suite leadership. You'll manage complex calendars, coordinate cross-functional projects, and serve as a strategic partner to senior executives.
Key Responsibilities:
- Manage executive calendars and prioritize competing demands
- Coordinate travel arrangements and itinerary planning
- Prepare presentations and meeting materials
- Handle confidential information with discretion
- Facilitate communication between executives and stakeholders
- Organize company events and executive meetings
- Track project deadlines and follow-up items
- Process expense reports and budget tracking
Perks:
- Competitive salary and performance bonuses
- Comprehensive health and wellness benefits
- Professional development opportunities
- Flexible work arrangements
Executive Assistant Responsibilities
Hiring a executive assistant? Here's what you can expect them to handle:
- Manage complex executive calendars and schedule prioritization
- Coordinate domestic and international travel logistics
- Prepare executive communications and presentation materials
- Serve as liaison between executives and internal teams
- Organize board meetings and company-wide events
- Handle confidential documents and sensitive information
- Track project milestones and ensure deadline compliance
- Manage expense reporting and budget reconciliation
Qualifications to Be a Executive Assistant
Here's what a solid candidate typically brings to the table:
Bachelor's degree or equivalent professional experience3-5 years executive support experience requiredAdvanced proficiency in Microsoft Office SuiteExceptional organizational and multitasking abilitiesStrong written and verbal communication skillsExecutive Assistant Prerequisites
Before you even think of hiring, make sure your candidates have:
Experience supporting C-level executives preferredAbility to work independently with minimal supervisionProven track record managing confidential informationFlexibility to work outside standard business hoursProfessional demeanor and executive presenceExecutive Assistant Hard Skills
The “must-haves” on every recruiter's checklist:
Calendar Management: Outlook, Google CalendarCommunication Tools: Slack, Microsoft TeamsPresentation Software: PowerPoint, Keynote, CanvaDocument Management: SharePoint, Dropbox, Google DriveProject Management: Asana, Trello, Monday.comTravel Booking: Concur, TripActionsExpense Management: Expensify, SAP ConcurVideo Conferencing: Zoom, Microsoft TeamsExecutive Assistant Soft Skills
Tech skills get them in the door—soft skills help them stick around.
Exceptional time management and prioritizationProfessional discretion and confidentialityProactive problem-solving and critical thinkingStrong interpersonal and relationship-building abilitiesAdaptability to changing executive prioritiesAttention to detail and accuracyEmotional intelligence and executive presenceEffective communication across all organizational levelsExecutive Assistant Salary by Experience Level
Entry Level (0-2 Years)
$50k – $70k
Common Titles
Junior Executive Assistant, Associate Executive Assistant
Mid Level (2-5 Years)
$70k – $95k
Common Titles
Executive Assistant, Executive Assistant II
Senior Level (5+ Years)
$95k – $140k
Common Titles
Senior Executive Assistant, Lead Executive Assistant
Frequently Asked QuestionsAbout Executive Assistant Hiring
Executive Assistants support C-level executives with strategic tasks, decision-making support, and high-stakes coordination. Administrative Assistants handle general office tasks for teams or departments with less autonomy and strategic involvement.
Yes, if they have strong administrative experience and demonstrate exceptional judgment, discretion, and proactive problem-solving. Look for candidates who've managed complex projects and shown ability to anticipate executive needs.
Prioritize soft skills like discretion, adaptability, and emotional intelligence. Technical skills can be taught quickly, but interpersonal abilities and executive presence are harder to develop and more critical for success.
Present scenario-based questions about calendar conflicts, confidential situations, or competing priorities. Ask them to walk through how they'd handle travel changes or coordinate a complex multi-stakeholder meeting.
Watch for inability to handle ambiguity, poor communication skills, lack of discretion about previous roles, or resistance to technology. Also concerning: inability to prioritize independently or requiring constant direction for routine tasks.
Tools and Programs Executive Assistant Use
Here's what their digital toolbox might look like:
Office Suites
Microsoft 365•Google Workspace
Scheduling
Calendly•Doodle
Communication
Slack•Teams
Project Management
Asana•Monday.com
Travel Management
Concur•Egencia
Document Storage
Dropbox•OneDrive
Note-Taking
OneNote•Evernote
CRM Systems
Salesforce•HubSpot
Job Description Examples
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.NET Architect.NET DeveloperAccountantAccounting ManagerAccounts Payable ClerkAccounts Payable SpecialistAccounts Receivable SpecialistAI/ML EngineerAI/ML InternAndroid ArchitectAndroid Developer
Android Developer InternAngular DeveloperAngular Developer InternApp ArchitectApp DeveloperApp Developer InternApp Development ManagerAssistant Brand ManagerAssistant Communications ManagerAssistant Community ManagerAssistant Ecommerce Manager
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