Junior Document ControllerJob Description
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Job Title: Junior Document Controller
Location: [City, State/Remote/Hybrid]
Type: Full-time
About the Role:
We're seeking a detail-oriented Junior Document Controller to manage project documentation and ensure compliance with organizational standards. You'll support document control procedures across multiple teams and maintain accurate records throughout the document lifecycle.
Key Responsibilities:
- Organize and maintain electronic and hard copy documents
- Implement document numbering and identification systems
- Process document submissions and conduct quality checks
- Distribute documents to relevant stakeholders and teams
- Maintain document registers and tracking databases
- Support document audits and compliance reviews
- Prepare document status reports for management
- Archive and retrieve documents as required
Perks:
- Professional development opportunities
- Collaborative team environment
- Flexible work arrangements
- Industry training programs
Junior Document Controller Responsibilities
Hiring a junior document controller? Here's what you can expect them to handle:
- Control and manage company and project documentation daily
- Number, label, and organize documents per established procedures
- Conduct quality and compliance checks on all submissions
- Maintain document registers and tracking systems accurately
- Distribute documents to authorized personnel and external parties
- Prepare progress reports and KPIs for senior management
- Support document audits and regulatory compliance activities
- Archive documents following retention policies and standards
Qualifications to Be a Junior Document Controller
Here's what a solid candidate typically brings to the table:
High school diploma or equivalent required0-2 years document control or administrative experienceProficiency in Microsoft Office Suite applicationsStrong organizational and filing system knowledgeUnderstanding of document control procedures and standardsJunior Document Controller Prerequisites
Before you even think of hiring, make sure your candidates have:
Excellent attention to detail and accuracyAbility to work independently with minimal supervisionStrong written and verbal communication skillsWillingness to learn document management systemsAbility to handle confidential information appropriatelyJunior Document Controller Hard Skills
The “must-haves” on every recruiter's checklist:
Document Management Systems: SharePoint, AconexMicrosoft Office: Word, Excel, PowerPointDatabase Management: Access, SQL basicsFile Management: Electronic filing systems, cloud storagePDF Tools: Adobe Acrobat, PDF editing softwareScanning Software: Document digitization toolsVersion Control: Basic versioning principlesReporting Tools: Excel dashboards, basic analyticsJunior Document Controller Soft Skills
Tech skills get them in the door—soft skills help them stick around.
Exceptional attention to detail and accuracyStrong organizational and time management abilitiesEffective communication with diverse stakeholdersTeam collaboration and interpersonal skillsProblem-solving and analytical thinkingAdaptability to changing priorities and proceduresCustomer service orientation and professionalismProactive and self-motivated work approachJunior Document Controller Salary by Experience Level
Entry Level (0-2 Years)
$35k – $48k
Common Titles
Junior Junior Document Controller, Associate Junior Document Controller
Mid Level (2-5 Years)
$45k – $62k
Common Titles
Junior Document Controller, Junior Document Controller II
Senior Level (5+ Years)
$58k – $78k
Common Titles
Senior Junior Document Controller, Lead Junior Document Controller
Frequently Asked QuestionsAbout Junior Document Controller Hiring
A Junior Document Controller handles basic document organization, filing, and distribution tasks under supervision. A Document Control Specialist manages complex document workflows, implements control procedures, and works independently on regulatory compliance matters.
Yes, candidates with strong administrative backgrounds, excellent organizational skills, and attention to detail can succeed. Look for transferable skills from office administration, records management, or data entry roles with proper training provided.
Prioritize soft skills like attention to detail, organization, and communication. Technical skills with document management systems can be taught, but core organizational abilities and meticulous accuracy are harder to develop.
Provide a practical exercise: give candidates sample documents to organize, label, and track using a spreadsheet. Assess their filing logic, attention to naming conventions, and ability to spot errors or inconsistencies.
Watch for poor attention to detail in their resume (typos, formatting errors), inability to explain organizational systems they've used, resistance to following procedures, or lack of examples demonstrating accuracy under pressure.
Tools and Programs Junior Document Controller Use
Here's what their digital toolbox might look like:
Document Control
SharePoint•Aconex
Office Suite
Microsoft Office 365
Cloud Storage
OneDrive•Google Drive
PDF Management
Adobe Acrobat Pro
Database
Microsoft Access•Excel
Communication
Outlook•Teams
Scanning
Document imaging software
Project Management
Basic PM tools
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