Junior Records OfficerJob Description
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Job Title: Junior Records Officer
Location: Washington, DC / Hybrid
Type: Full-time
About the Role:
We're seeking a detail-oriented Junior Records Officer to manage our information assets. You'll implement records management policies and support daily operations.
Key Responsibilities:
- Maintain records classification and filing systems
- Process and index physical and digital documents
- Ensure compliance with retention schedules
- Assist with records retrieval requests
- Support scanning and digitization projects
- Conduct basic records audits
- Coordinate secure document disposal
- Train staff on filing procedures
Perks:
- Health and dental insurance
- Professional development support
- Flexible hybrid schedule
- Retirement plan matching
Junior Records Officer Responsibilities
Hiring a junior records officer? Here's what you can expect them to handle:
- Implement records management policies and retention schedules
- Process, classify, and file physical and electronic records
- Maintain accurate indexing and cataloging systems
- Respond to records retrieval and information requests
- Support scanning and digitization initiatives
- Conduct routine audits of recordkeeping practices
- Coordinate secure disposal per retention policies
- Train staff on proper records handling procedures
Qualifications to Be a Junior Records Officer
Here's what a solid candidate typically brings to the table:
Bachelor's degree in Records Management or related field1-2 years experience in records or information managementKnowledge of records management principles and practicesUnderstanding of retention schedules and compliance requirementsProficiency in document management systemsJunior Records Officer Prerequisites
Before you even think of hiring, make sure your candidates have:
Strong attention to detail and accuracyAbility to handle confidential information appropriatelyBasic understanding of data privacy regulationsExcellent organizational and time management skillsStrong written and verbal communication abilitiesJunior Records Officer Hard Skills
The “must-haves” on every recruiter's checklist:
Document Management Systems: SharePoint, FileHoldDatabase Management: Access, SQL basicsScanning Software: Adobe Acrobat, document capture toolsRecords Management Software: Laserfiche, OpenTextMicrosoft Office Suite: Word, Excel, OutlookData Entry Systems: alphanumeric entry, database inputFile Classification: taxonomy development, metadata taggingDigital Storage: cloud platforms, network drivesJunior Records Officer Soft Skills
Tech skills get them in the door—soft skills help them stick around.
Attention to detail and accuracyTime management and prioritizationProblem-solving and critical thinkingCommunication and interpersonal abilitiesTeamwork and collaborationAdaptability to changing proceduresCustomer service orientationDiscretion with confidential informationJunior Records Officer Salary by Experience Level
Entry Level (0-2 Years)
$40k – $65k
Common Titles
Junior Junior Records Officer, Associate Junior Records Officer
Mid Level (2-5 Years)
$65k – $95k
Common Titles
Junior Records Officer, Junior Records Officer II
Senior Level (5+ Years)
$95k – $150k
Common Titles
Senior Junior Records Officer, Lead Junior Records Officer
Frequently Asked QuestionsAbout Junior Records Officer Hiring
A Junior Records Officer focuses on daily records processing, filing, and retrieval tasks. A Records Administrator handles policy development, system implementation, and strategic oversight. Junior roles require less experience and handle more operational tasks.
Yes, candidates with degrees in library science, information management, or business administration work well. Prioritize practical experience with filing systems and document management over specific degree requirements. On-the-job training can fill knowledge gaps.
Organizational skills matter most initially, as systems can be taught. Look for candidates demonstrating strong attention to detail, systematic thinking, and ability to follow procedures. Technical proficiency develops quickly with proper training.
Present a sample filing scenario with mixed documents requiring classification. Ask candidates to explain their sorting approach and identify retention requirements. This reveals organizational thinking and attention to detail.
Watch for poor attention to detail, inability to explain systematic approaches, or discomfort with repetitive tasks. Candidates who can't maintain confidentiality or show impatience with procedural requirements typically struggle in this role.
Tools and Programs Junior Records Officer Use
Here's what their digital toolbox might look like:
Document Management
SharePoint•OpenText
Scanning Equipment
high-speed scanners•capture software
Database Software
Access•SQL Server
Office Applications
Microsoft 365•Adobe Acrobat
Records Systems
Laserfiche•FileHold
Cloud Storage
OneDrive•Google Drive
Workflow Tools
task management•tracking systems
Communication Platforms
Teams•Slack
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