Senior Building AdministratorJob Description
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Job Title: Senior Building Administrator
Location: Philadelphia, PA / Hybrid
Type: Full-time
About the Role:
We're seeking an experienced Senior Building Administrator to oversee daily facility operations and lead our building management team. You'll ensure operational excellence while maintaining a safe, efficient environment for residents and staff.
Key Responsibilities:
- Oversee daily building operations and facility management activities
- Supervise maintenance staff and coordinate service vendors
- Manage building budgets and control operational expenses
- Ensure compliance with safety codes and regulations
- Coordinate emergency response procedures and crisis management
- Implement preventive maintenance programs for building systems
- Manage space allocation and occupancy planning
- Maintain accurate records and prepare operational reports
Perks:
- Comprehensive health and dental benefits
- Tuition assistance and professional development
- Retirement plan with employer match
- Paid time off and flexible scheduling
Senior Building Administrator Responsibilities
Hiring a senior building administrator? Here's what you can expect them to handle:
- Manage daily building operations and facility maintenance programs
- Supervise building staff and coordinate vendor relationships
- Develop and monitor operational budgets and expenses
- Ensure regulatory compliance and safety standards adherence
- Coordinate emergency response and crisis management procedures
- Implement energy efficiency and sustainability initiatives
- Oversee space planning and occupancy management activities
- Prepare reports and maintain comprehensive facility documentation
Qualifications to Be a Senior Building Administrator
Here's what a solid candidate typically brings to the table:
Bachelor's degree in Facilities Management or related field5+ years building administration or facilities management experienceStrong knowledge of building systems and maintenance operationsProven supervisory and team leadership experienceExcellent budget management and financial planning skillsSenior Building Administrator Prerequisites
Before you even think of hiring, make sure your candidates have:
Understanding of safety regulations and compliance requirementsStrong organizational and project management abilitiesProficiency in facility management software and systemsValid certifications in building operations or facilities managementAbility to work flexible hours including emergenciesSenior Building Administrator Hard Skills
The “must-haves” on every recruiter's checklist:
Facility Management Software: FMX, ArchibusBuilding Systems: HVAC, electrical, plumbing operationsBudget Management: Excel, financial planning toolsProject Management: MS Project, AsanaDatabase Management: Access, SQL basicsEnergy Management: Building automation systemsSafety Compliance: OSHA standards, fire codesReporting Tools: Power BI, TableauSenior Building Administrator Soft Skills
Tech skills get them in the door—soft skills help them stick around.
Strong leadership and team management abilitiesExcellent communication and interpersonal skillsProblem-solving and critical thinking capabilitiesTime management and prioritization expertiseConflict resolution and negotiation skillsAdaptability and flexibility under pressureCustomer service orientation and professionalismAttention to detail and organizational excellenceSenior Building Administrator Salary by Experience Level
Entry Level (0-2 Years)
$45k – $65k
Common Titles
Junior Senior Building Administrator, Associate Senior Building Administrator
Mid Level (2-5 Years)
$65k – $85k
Common Titles
Senior Building Administrator, Senior Building Administrator II
Senior Level (5+ Years)
$85k – $120k
Common Titles
Senior Senior Building Administrator, Lead Senior Building Administrator
Frequently Asked QuestionsAbout Senior Building Administrator Hiring
A Senior Building Administrator focuses on single-building operations with direct staff supervision, while Facilities Managers typically oversee multiple properties or broader organizational facilities. Senior Building Administrators handle day-to-day operations, resident services, and building-specific compliance, whereas Facilities Managers focus on strategic planning and portfolio-wide initiatives.
Strong transferable experience from property management, hospitality operations, or residential services can work if candidates demonstrate building systems knowledge and supervisory skills. Look for proven leadership abilities, budget management experience, and willingness to obtain relevant certifications. However, some building systems knowledge is essential for effective performance.
Balance both, but prioritize based on your team structure. If you have strong technical staff, emphasize leadership and communication skills. For smaller teams, technical expertise becomes more critical. The ideal candidate combines operational knowledge with the ability to lead teams and manage stakeholder relationships effectively.
Present scenario-based questions involving emergency situations, budget constraints, or staff conflicts during interviews. Ask candidates to walk through their approach to preventive maintenance planning or handling multiple urgent requests. Request examples of past crisis management experiences and how they balanced competing priorities.
Watch for lack of specific examples from past roles, inability to discuss building systems knowledge, or poor communication skills. Red flags include no supervisory experience, gaps in safety compliance understanding, resistance to technology adoption, or inability to demonstrate budget management capabilities. Poor references from previous facility roles are particularly concerning.
Tools and Programs Senior Building Administrator Use
Here's what their digital toolbox might look like:
Facility Management
FMX•Archibus
Communication
Microsoft Teams•Slack
Project Management
Asana•Monday.com
Documentation
Microsoft Office Suite•Google Workspace
Building Automation
Honeywell•Johnson Controls
Maintenance Tracking
UpKeep•Fiix
Budget Software
QuickBooks•SAP
Scheduling
Outlook Calendar•Doodle
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