Senior Document ControllerJob Description
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Job Title: Senior Document Controller
Location: Birmingham, UK / Houston, TX / Remote
Type: Full-time
About the Role:
We're seeking an experienced Senior Document Controller to manage our document control operations. You'll oversee document workflows, ensure compliance with standards, and lead a team of document controllers while collaborating with project managers and engineers.
Key Responsibilities:
- Supervise document control activities and team members
- Manage document distribution and version control processes
- Ensure compliance with document management standards and procedures
- Oversee organization, categorization, and filing of project documents
- Track document revisions, updates, and approval workflows
- Conduct regular document audits and quality reviews
- Develop and improve document control procedures and systems
- Liaise with stakeholders to ensure document requirements are met
Perks:
- Competitive salary and benefits package
- Professional development and training opportunities
- Flexible work arrangements available
- Collaborative team environment
Senior Document Controller Responsibilities
Hiring a senior document controller? Here's what you can expect them to handle:
- Supervise document control staff and coordinate team activities
- Manage document distribution, tracking, and version control systems
- Ensure compliance with regulatory and project documentation standards
- Oversee electronic and physical document filing and retrieval
- Conduct document audits and generate progress reports
- Develop and implement document control procedures and workflows
- Coordinate with project managers, engineers, and stakeholders
- Maintain data integrity and document security protocols
Qualifications to Be a Senior Document Controller
Here's what a solid candidate typically brings to the table:
Bachelor's degree in business administration or related field5+ years of document control experience in construction/engineeringProven supervisory or team leadership experienceExpert knowledge of document management systems and standardsStrong understanding of regulatory compliance requirementsSenior Document Controller Prerequisites
Before you even think of hiring, make sure your candidates have:
Advanced proficiency in document control software and toolsExcellent organizational and time management abilitiesStrong attention to detail and accuracyEffective communication and interpersonal skillsAbility to work independently and manage multiple prioritiesSenior Document Controller Hard Skills
The “must-haves” on every recruiter's checklist:
Document Management Systems: SharePoint, Aconex, Procore, ProjectWiseMicrosoft Office Suite: Word, Excel, PowerPoint, OutlookPDF Management: Adobe Acrobat Pro, Bluebeam RevuDatabase Management: SQL, Access, document databasesVersion Control: Git, document versioning systemsCloud Platforms: OneDrive, Google Drive, DropboxProject Management Tools: MS Project, PrimaveraScanning and OCR: Document digitization softwareSenior Document Controller Soft Skills
Tech skills get them in the door—soft skills help them stick around.
Strong leadership and team supervision abilitiesExcellent attention to detail and accuracyEffective communication and interpersonal skillsProblem-solving and analytical thinkingTime management and prioritizationAdaptability and continuous improvement mindsetCustomer service orientation and professionalismAutonomy and self-motivationSenior Document Controller Salary by Experience Level
Entry Level (0-2 Years)
$45k – $59k
Common Titles
Junior Senior Document Controller, Associate Senior Document Controller
Mid Level (2-5 Years)
$59k – $75k
Common Titles
Senior Document Controller, Senior Document Controller II
Senior Level (5+ Years)
$75k – $91k
Common Titles
Senior Senior Document Controller, Lead Senior Document Controller
Frequently Asked QuestionsAbout Senior Document Controller Hiring
A Senior Document Controller has supervisory responsibilities, leads teams, develops procedures, and handles complex compliance requirements. They typically have 5+ years of experience versus 2-3 years for standard Document Controllers and work on larger, more complex projects.
While possible, industry-specific experience is highly valuable due to specialized document types, compliance standards, and technical terminology. Consider candidates from regulated industries like healthcare or finance who understand compliance-driven documentation, but expect a learning curve.
Both are critical, but prioritize organizational skills and attention to detail first. Technical systems can be learned, but poor organizational habits lead to costly errors. Look for candidates who demonstrate systematic thinking and strong interpersonal abilities to coordinate across teams.
Present a scenario with conflicting document versions, missing approvals, or compliance gaps and ask them to walk through their resolution process. Request examples of document control procedures they've developed or improved in previous roles.
Watch for candidates who can't articulate specific document management systems they've used, lack examples of handling document discrepancies, or show poor attention to detail in their application materials. Inability to explain compliance standards relevant to your industry is also concerning.
Tools and Programs Senior Document Controller Use
Here's what their digital toolbox might look like:
Document Management
SharePoint•Aconex
PDF Software
Adobe Acrobat•Bluebeam
Office Suite
Microsoft Office•Google Workspace
Cloud Storage
OneDrive•Dropbox
Project Management
MS Project•Primavera
Database Tools
SQL Server•Access
Collaboration
Teams•Slack
Version Control
Git•document versioning
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