TypistJob Description
Everything recruiters need to write, post, and fill a typist role—fast.
Job Description Sample
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Job Title: Typist
Location: New York, NY / Remote
Type: Full-time
About the Role:
We're seeking a detail-oriented Typist to join our administrative team. You'll transcribe documents, maintain accurate records, and support daily operations with fast, precise data entry.
Key Responsibilities:
- Transcribe audio recordings and handwritten documents into digital formats
- Type correspondence, reports, and legal documents with accuracy
- Proofread and edit documents for grammar and formatting errors
- Maintain confidential files and records securely
- Process data entry tasks meeting production standards
- Prepare mailing labels and distribution materials
- Scan and organize documents for digital archiving
- Respond to client requests via email and phone
Perks:
- Flexible remote work options
- Professional development opportunities
- Health and dental benefits
- Paid time off
Typist Responsibilities
Hiring a typist? Here's what you can expect them to handle:
- Transcribe documents from audio, handwritten, or digital sources accurately
- Type reports, correspondence, and technical materials at high speed
- Proofread all work for spelling, grammar, and formatting errors
- Maintain confidentiality of sensitive and proprietary information
- Input data into databases and spreadsheet systems efficiently
- Prepare documents for distribution, approval, and filing
- Manage multiple typing assignments with tight deadlines
- Coordinate with team members on document formatting requirements
Qualifications to Be a Typist
Here's what a solid candidate typically brings to the table:
High school diploma or equivalent requiredMinimum 1-2 years typing or data entry experienceTyping speed of 50-70 WPM with high accuracyProficiency in Microsoft Office Suite and word processing softwareStrong grammar, spelling, and punctuation skillsTypist Prerequisites
Before you even think of hiring, make sure your candidates have:
Associate degree or certification in office administration preferredExperience with transcription equipment and softwareAbility to work independently with minimal supervisionStrong organizational skills and attention to detailReliable internet connection for remote work arrangementsTypist Hard Skills
The “must-haves” on every recruiter's checklist:
Word Processing Software: Microsoft Word, Google DocsTyping Speed: 50-80 WPM with 98%+ accuracyData Entry Systems: Database management, CRM platformsTranscription Tools: Express Scribe, Dragon NaturallySpeakingSpreadsheet Applications: Microsoft Excel, Google SheetsDocument Management: Adobe Acrobat, scanning softwareEmail Platforms: Outlook, GmailBasic Computer Skills: File management, cloud storageTypist Soft Skills
Tech skills get them in the door—soft skills help them stick around.
Exceptional attention to detail and accuracyStrong time management and deadline adherenceEffective written and verbal communicationAbility to maintain confidentiality and discretionSelf-motivated with minimal supervision requiredAdaptability to changing priorities and tasksProfessional telephone and email etiquetteProblem-solving and error identification abilitiesTypist Salary by Experience Level
Entry Level (0-2 Years)
$31k – $35k
Common Titles
Junior Typist, Associate Typist
Mid Level (2-5 Years)
$35k – $40k
Common Titles
Typist, Typist II
Senior Level (5+ Years)
$40k – $45k
Common Titles
Senior Typist, Lead Typist
Frequently Asked QuestionsAbout Typist Hiring
Typists focus primarily on transcribing documents from various sources with emphasis on speed and formatting, while Data Entry Clerks concentrate on inputting structured information into databases and systems. Typists typically require stronger language skills and document formatting expertise, whereas Data Entry Clerks prioritize numerical accuracy and system navigation.
Yes, if candidates demonstrate exceptional typing speed (60+ WPM), strong grammar skills, and attention to detail. Consider administering practical typing tests and providing on-the-job training for transcription-specific tools. Many successful typists develop transcription skills through hands-on experience rather than formal certification.
Accuracy should take precedence over speed, as errors require time-consuming corrections and can damage document integrity. Look for candidates with 98%+ accuracy rates at 50+ WPM rather than 80 WPM with frequent mistakes. Speed naturally improves with practice, but accuracy requires inherent attention to detail.
Administer timed typing tests using actual work samples like audio transcription, handwritten notes, or technical documents. Include proofreading exercises to assess error detection skills and provide formatting tasks to evaluate software proficiency. Real-world assessments reveal practical abilities better than resume claims.
Watch for candidates who can't demonstrate their claimed WPM speed, show poor grammar in application materials, or lack familiarity with standard word processing software. Inability to discuss confidentiality practices or resistance to typing assessments also signals potential issues with role requirements.
Tools and Programs Typist Use
Here's what their digital toolbox might look like:
Word Processors
Microsoft Word•Google Docs
Transcription Software
Express Scribe•oTranscribe
Typing Tutors
TypingMentor•Typing.com
Spreadsheets
Excel•Google Sheets
PDF Tools
Adobe Acrobat•PDFelement
Communication
Microsoft Outlook•Slack
Cloud Storage
Google Drive•Dropbox
Database Systems
Access•Salesforce
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